Staff Accountant - exempt (January, 2026)
Job Summary
The Staff Accountant provides support to the Business Office by assisting with the School’s accounting functions, including reconciliations, financial research, audit support, accounts receivable, and other administrative support. This is a full-time, 12-month position on campus, and requires strong communication and organization skills, proficiency in Excel and Google Suite, and a commitment to maintaining the confidentiality of sensitive information. The Staff Accountant must be detail-oriented, able to work independently and collaboratively, and perform with a high level of accuracy. The position reports directly to the Controller.
The Staff Accountant provides support to the Business Office by assisting with the School’s accounting functions, including reconciliations, financial research, audit support, accounts receivable, and other administrative support. This is a full-time, 12-month position on campus, and requires strong communication and organization skills, proficiency in Excel and Google Suite, and a commitment to maintaining the confidentiality of sensitive information. The Staff Accountant must be detail-oriented, able to work independently and collaboratively, and perform with a high level of accuracy. The position reports directly to the Controller.
Essential Job Functions:
- General Accounting and Reporting
- Works with Controller to ensure accurate and timely management of all accounting functions relating to accounts receivable activities including invoicing, payment posting, collections, journal entries, reconciliation of general ledger accounts, and preparation of accounting schedules as required for external audits.
- Prepare monthly credit card payment reconciliations and assist department cardholders with monthly reports.
- Provide financial analysis reports, as needed.
- Assist with camp billing reconciliation, as needed.
- Monitor and analyze monthly operating results against budget and highlight for department heads any issues with their budgets or spending rates.
- Support annual audit by providing documentation for tuition, revenue deferrals, bank records, and general ledger adjustments.
- Florida Empowerment Scholarship Program Oversight
- Manage the Florida Empowerment Scholarship Program, ensuring timely allocation of awarded funds to students, accurate reconciliation, and audit preparation.
- Manage Student Billing & Collections
- Process annual enrollment contracts, ensuring accurate reconciliation of student enrollments.
- Record daily cash and online deposits, including but not limited to, after-school programs and facility rentals.
- Maintain and update student tuition information, including payment plans, incidental charges, tutoring and other similar charges.
- Calculate prorated tuition and fees for students enrolling mid-year.
- Communicate with families regarding account status, payment plans, and billing inquiries with sensitivity, professionalism, and discretion.
- Financial Assistance Administration
- Assist with financial assistance applications by reviewing supporting documentation to determine preliminary eligibility.
- Other
- Ensure compliance with all nonprofit accounting standards in all revenue-related entries.
- Maintain appropriate filing systems (paper and digital) to ensure compliance with archiving requirements for Business Office functions.
- Collaborate with multiple departments to support revenue forecasting.
- Communicate with the Advancement department to ensure timely and accurate recording of contribution and pledge activity.
- Liaise effectively with administration, faculty, staff, vendors, and third-party CPA firms.
- Assist with school functions and events, as needed.
- Demonstrate a willingness and ability to take direction and learn current systems and processes.
- Other duties as assigned.
Minimum Qualifications:
- Bachelor’s degree in accounting or related field.
- 3+ years in overall combined accounting and finance experience, nonprofit and/or independent school experience preferred.
- Strong knowledge of accounting principles and procedures, GAAP, and FASB standards for nonprofit entities, including ASC 958.
- Advanced proficiency with computer technology and software, including Google Suite and Microsoft Excel.
- Strong written and verbal communication skills.
- Professional phone demeanor with the ability to communicate calmly, clearly, and confidentially.
- Detail-oriented team player with excellent multitasking, organizational, and prioritization skills.
- Ability to analyze and organize financial data and make accurate computations.
- Ability to work effectively with minimum supervision and as part of a team.
- Proven ability to maintain confidentiality of information and security of records.
Jacksonville Country Day School
Located in Jacksonville, FL, Jacksonville Country Day School is a private school for Pre-K 3 through 5th grade. JCDS prepares students for a healthy and productive lifetime of intellectual exploration, character development, and social responsibility.
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